When customers register on your WooCommerce site you often only collect basic info like name and email. But many times you want to collect more—company name, phone, VAT number, or other details. With the WooCommerce registration form extended by custom registration fields plugin you can ask for whatever you need during signup. But collecting data is half the job—making sure that data appears in order emails is what makes it really useful. In this blog you’ll see how to set up custom registration fields and then display that data in WooCommerce order emails so your staff and customers both see it.

Understanding Custom Registration Fields in WooCommerce

The plugin Add Custom Registration Fields for WooCommerce allows you to add fields to the default WooCommerce registration form. You can choose from many field types like text, dropdown, file upload, date, checkbox. You can make fields required or optional. You can show or hide fields depending on which user role the registering user picks.

You can also control whether those registration fields appear in the user’s “My Account” area after login, and whether they are editable or read-only. The plugin gives you the ability to show those same fields in the admin’s user profile screen so you can see what the user filled in. Another important thing is you can choose to display field data on order detail pages and in order emails to both admin and customer.

Because WooCommerce by default does not include custom registration fields in order emails, using this plugin gives you a big step forward. Now we move to how to make that work in practice.

How to Configure Custom Registration Fields

First you need to install and activate the plugin. Then you’ll see a new menu or section such as “Registration Fields” or “Custom Registration Fields” under WooCommerce or WordPress settings.

You add a new field by setting a label, name (key), type, placeholder, description, whether it is required, and maybe width or position. You can link a field to a specific user role so only certain roles see that field during registration. After creating fields, test your registration page to see them appear. You should fill a test account and see that data saved.

Then go to settings to choose which fields will show in order emails and order detail pages. Turn on that option for each field you want. So when an order happens that user’s custom registration data appears with the order.

Displaying Custom Registration Field Data in Order Emails

This is where the magic happens. After you’ve enabled fields for email display, the plugin hooks into WooCommerce’s order emails and injects your selected registration fields data.

When a customer places an order, the registration data they submitted earlier is pulled and added into the order email template in the correct place. For example below the order details section you might see “Company Name: ACME Inc.” or “VAT: 123456.” Admin emails also get those items so staff see extra user info with each order.

If you ever hide or disable a registration field from email display, that data will still be stored but not shown in emails. So you control what sensitive or internal data stays hidden.

Tips and Best Practices

• Only ask for data you really need. Too many fields scare people away.
• Make optional fields optional. Don’t force everything.
• Use role-based fields. Show business fields only when user role is business.
• Always test an order and email yourself to see how it looks.
• Keep field names clear and readable so your staff know what each field means.
• Be careful with file upload fields (if you use them) and make sure your email templates can handle those.

Conclusion

Displaying custom registration field data in WooCommerce order emails gives your store much more context. You get better customer info, staff can act smarter, and the registration becomes more meaningful than just name and email. With the WooCommerce registration form extended by the custom registration fields plugin you do not just collect data you use it.

If you follow the steps above—create your registration fields, enable them for emails, test—your WooCommerce store will now send order emails with full user info. You’ll see how having that extra context brings more clarity to orders and makes life easier for your team.