Email is the most important way for businesses to talk to each other. If you use Microsoft Exchange, your emails probably have essential files, contacts, calendars, and private information in them. That’s why it’s important to back up your Exchange mailbox.

This post will show you how to back up your Exchange data by hand and with a clever tool that makes it easy. Let’s get started.

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Why You Should Backup Exchange Mailbox

Things can go wrong. You may lose email because of:

• Accidentally deleting
• Crashes on the server
• Attacks on the internet
• Turning off an account

A decent backup gives you peace of mind. If something unexpected happens, you’ll always be able to get to your crucial emails and data.

Manual Method to Backup Exchange Mailbox

To use the manual technique, you need to be able to get to Outlook that is linked to the Exchange account. Here’s how to accomplish it step by step.

Step 1: Open Outlook.

• Check that your Exchange account is set up correctly in Outlook and that it syncs correctly.

Step 2: Click on File, then Open & Export, and then Import/Export.

• This starts the Import and Export Wizard. Pick “Export to a file” and then click “Next.”

Step 3: Pick the Outlook Data File (.pst)

• To keep going, click Next again.

Step 4: Choose Your Exchange Mailbox

• Select the folder in your email that you wish to back up. You can choose the whole mailbox or just certain folders, like Inbox, Sent Items, or Calendar.
• Be careful to check the box that says “Include subfolders.”

Step 5: Pick a place to back up your data

• Choose where you wish to save the PST file on your computer or an external disk.
• To start exporting, click Finish.

Step 6: Choose a Password (Optional)

• If you want more security, you can leave the password box blank or set one.
• That’s it. A PST file now has a copy of your mailbox data. Keep it secure.

Limitations

The manual method works, but there are some problems with it.

• It takes a long time to do with more than one mailbox.
• You need to have Outlook set up and running.
• It doesn’t support automatic backups.
• No sophisticated filtering or compression
• Not good for backups that need to be done regularly or in large amounts

A dedicated Exchange backup tool is a smarter and faster way to go.

Professional Solution made Backup Exchange Mailbox Simple and Quick.

WholeClear Exchange Backup Software is the best solution to quickly and safely backup your Exchange mail without having to do any technical work.

It lets you back up all of your Exchange mailbox data with only a few clicks.

This is how it makes things easier.

Here are some key features:

• Backup for either one or several mailboxes
• Make a backup of every version of Exchange Server
• Make backups of everything in your Exchange Server account.
• Easy-to-use interface for backing up Exchange databases
• Directly backing up Exchange mailboxes to PST files
• Backup Exchange Server to a hard disk in the right format
• Make backups every week, month, and on time.
• Different criteria are available for backing up Exchange items that you want.
• Quick and safe backup of user mailboxes, archives, and public folders
• Works with all versions of Windows

How to Use the Tool

• Install the Exchange Backup Tool and start it.
• Add mailboxes to the Exchange Server.
• Type in the username, password, and domain name.
• Choose the mailboxes you want to export.
• Use filters to back up and start the backup.
• Save the report after the backup.

Final Thoughts

You have to back up your Exchange mailbox now. It’s a good habit. The idea is to keep your important emails and data safe, whether you do it by hand or with software.

If you only have one mailbox and Outlook is already set up, the manual technique works. But for greater control, speed, and functionality, The best choice is WholeClear Exchange Backup Software.

Pick the way that works best for you and make sure to back up your email every day.