PST files are widely used to store data like emails, calendars, contacts, etc. Merge PST files by date range in Outlook is the best way to save files if a user evaluates data yearly, monthly, or quarterly. In this article, you will get a complete guide on how to combine multiple PST files into one effectively, without consuming much time manually and automatically.

Why Merge PST Files Together? Strong Reasons:

• Convenient- Large files from many years can lag or crash while accessing or merging them. Merging emails by year is a much more convenient way of organizing, which helps when evaluating the huge data.
• Simplifies data- Merging PST files helps simplify data. Managing the data by date range makes the data easy to access and backup.
• Easy access- Legal documents generally require specific date-bound records. Merging by date range helps to access that data easily.
• Fast backup- It provides structured backup and archiving. Helps users to backup effectively without any hassle.
• Flexible migration- While shifting from one device to another, migrating merged files by date range is convenient. A user can merge multiple PST files into one as per the requirements without any duplication or risk.

Merge PST Files by Date Range in Outlook Manually:

1. First, open Outlook and go to File> Account Settings> Account Settings.
2. Then, click on the data files tab > Add and create a new blank PST file, where you will merge your PST files by date range.
3. Afterwards, go to File> Open and Export> Import/Export.
4. Then, select export to a file, and click on Next.
5. Select file type, Outlook data file(.pst), and move forward.
6. Then, browse your desired file to import and go to filter > advanced.
7. Select the field option and write modified, created, or received as per the requirement, select the condition, enter the date range in the value, and add to the list.
8. Click on Next and browse to the folder where you want to save your PST file. Below, choose the required duplication options and move forward.
9. Lastly, click on Next, and your process will be completed.

Combine Multiple PST Files Into One Manually- Common Pitfalls and Challenges:

• Time-consuming- Manually browsing each PST file, copying, filtering, etc, takes a lot of time. If a user has 10 PST files, it may take hours to merge PST files by date range in Outlook.
• Data loss- Accidentally missing, skipping, or misplacing some files can happen while merging Outlook PST files manually, one by one.
• No automation- There are no automated filters, like date-based filters, to migrate and merge files from, let’s say, “Jan-March 2024”. A user will have to select every file and filter it based on the date range one by one.
• Disturbs the format- Manually moving the data can mess up the original hierarchy of the folders and files. It is difficult to identify any sort of mistake while combining PST files.

How to Combine Multiple PST Files Into One via an Automated Tool?

As we have seen, using the manual technique to merge multiple PST files into one is an inefficient and time-consuming process. Merge PST files application using an expert automated software. It is the best solution to this problem as this tool provides you with various filters and automation, which not only saves your time but also organizes your data professionally. Let’s dive deep into the topic and learn how we can combine multiple PST files into one easily and productively. 6 Easy steps to merge PST files by date range in Outlook are as follows:

1. First, download and install the software, and click on Next.
2. Select the select files or folders option and check the recovery mode option for corrupted files.
3. Then, check or uncheck the required folders and files and hit the next button.
4. Afterwards, choose your desired destination path and merge options. Check the Remove duplicates option.
5. Then, you will see the interface filled with various filters, like date range, from, to, subject, folder language, size, etc.
6. Choose your desired filters and finally click on merge, and successfully merge PST files together easily.

Why Prefer an Expert Tool to Merge PST Files by Date Range in Outlook?

• This tool helps users combine PST files into one without any limitations or issues. It successfully merges files without any data loss.
• It allows users to merge databases like emails, contacts, etc, all in one Outlook account easily.
• This software is self-explanatory and easy to use. The user-friendly interface helps any user without any technical knowledge or prior training to use it without any hassle.
• It prevents data from any sort of duplication, skipping of files.
• It has no size limitations for merging Outlook PST files. Files of any size can be merged easily in no time.
• The tool also supports all versions of Outlook, making it compatible with all users.

Conclusion:

After seeing all the aspects of manual and automated software, we can conclude by saying that it is much more convenient and easier to merge PST files by date range in Outlook using an expert tool. In this blog, we learned how to combine multiple PST files into one.